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Advanced Evaluation

Advanced Evaluation (4Basic Fields • 12Key areas •　27standards) Written and On-site Evaluation

Ⅰ Learning & Innovation (2Key areas • 5standards)

① Identification of needs from beneficiary viewpoint

1. The organization has mechanisms and opportunities to obtain opinions regarding social issues and organizational challenges from third parties, beneficiaries, and the public.
2. The organization responds in an appropriate manner to external requests, suggestions, and complaints and seeks to reflect them in its activities and improve its management.

② Information sharing/Innovation/HR development

3. Decision-making on program operation is reached by information sharing and discussion among the staff, to be approved by the Board, and shared by all relevant parties.
4. Information and tasks necessary for program implementation and achievement are shared among staff and concerned parties; and The organization seeks to make improvements and innovate ways to achieve its mission.
5. HR development is carried out by offering adequate “on-the-job training" based on information sharing, reporting, and making improvements; and also providing opportunities to attend external seminars.

Ⅱ Citizen Participation & Collaboration/Networking (3Key areas • 6standards)

③ Awareness raising

6. The organization offers information to society at large to raise awareness and deepen understanding for social issues and activities.
7.The organization provides information and proposals as appropriate to governments, companies, and the public to address social issues.

④ Citizen participation

8. The organization provides opportunities for the public to participate in its activities through donation, membership, volunteering, or events.

⑤ Collaboration/Networking

9. The organization is willing to collaborate with diverse entities in the region or establish partnership with organizations working on the same social issues.
10. Where necessary, the organization receives support from companies and foundations and builds a mutually beneficial relationship.
11. Where necessary, the organization is willing to share information with local governments, and establish a collaborative relationship with them.

⑥ Fundraising

12. The organization provides adequate information about funds received from individuals and companies, clearly stating the use of the funds.
13. The organization reports on its activities to donors, including activity content, outcomes, and financial statements, in an appropriate manner and timing as well as disclose the summary reports on its website.

Ⅲ Social Responsibility and Reliability (2Key areas • 4standards)

⑦ Human rights and environmental sustainability

14. The organization has a clearly defined code of conduct whereby its Board members and staff follow ethical behavior in line with social norms in pursuing its mission and program operation.
15. The organization ensures compliance with environmental laws to assess and reduce the effects on the environment in pursuing its mission and program operation.

⑧Compliance

16.In case of a conflict of interest in the transaction with Board members, prior discussion and adequate administrative measures are taken.
17. The organization maintains a fair workplace environment and abides by conventional labor rules; a clear statement of employment conditions is provided and salary paid to staff in accordance with relevant laws and regulations.

Ⅳ Independence & Autonomy (4Key areas • 10standards)

⑨ Program operation

18. Board members are not composed solely by specific groups or family members to maintain neutrality and fairness of the organization.
19. The organization has a multi-year mid-term goal based on its mission and vision, or at least has a goal in place, which is regularly reviewed and revised.
20. The organization carries out projects not included in the operation plan to allow flexible response to social needs in an appropriate manner.

⑩ Risk management

21. The organization has mechanisms and systems to respond to various risks in program operation and its management

⑪ Governance

22. The Board of Directors makes sound decisions to lead the organization in the right direction and ensure its independence.
23. Each member of the Board of Directors recognizes the executive responsibility and duty of care (obligation to pay attention to good management), and is aware of the organization’s operation and accounting status.
24. Auditor(s) attends Board meetings to fulfill audit responsibilities as well as obligation to monitor the execution of duties by the Board members and status of assets.
25. The organization has regulations and rules necessary for its management approved by the Board of Directors (or at the general meeting).

⑫ Finance and accounting

26. Financial statements are prepared in accordance with the Accounting Standards for Nonprofit Organizations, including appropriate “Notes to financial statements."
27. Financial statements are prepared in accordance with the Accounting Standards for Nonprofit Organizations, including appropriate “Notes to financial statements."

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Evaluation Process for 23 Standards in 5 Fields(Basic Evaluation)

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